To formalize the listing of a property with a qualified real estate agent, it is crucial to present a series of documents. These documents ensure that the transaction is transparent and legal, providing all the necessary information for both the agent and potential buyers.
First, these documents verify the legitimacy of the owner and the legal status of the property. This includes confirming that the seller is the rightful owner and that the property is free of liens and tax debts. Without this verification, buyers would not have the assurance that they are acquiring a property without legal issues.
Additionally, documents related to the physical state of the property, such as plans and inspection certificates, are essential for buyers to understand exactly what they are purchasing. This includes details about the layout of the land, the structural condition of the property, and any modifications made.
Documentation also facilitates the promotion and marketing of the property. Current photographs and sales authorizations allow the real estate agent to present the property attractively and professionally, increasing the chances of a successful sale.
Finally, these documents help formalize the relationship between the agent and the owner, clearly establishing the responsibilities and authorizations of each party. This is crucial to avoid misunderstandings and ensure that the agent can effectively act on behalf of the seller.
In summary, presenting these documents is an essential step to ensure a safe, transparent, and successful transaction in the real estate market.
| Document | Description | Importance | Individual | Legal Entity |
|---|---|---|---|---|
| Property Title | Certifies ownership of the property | Verifies the legitimacy of the owner | ✔️ | ✔️ |
| Personal ID | Identification document of the seller | Confirms the identity of the owner | ✔️ | ✔️ |
| Corporation / Foundation Public Registry Certificate | Certifies the registration of the legal entity | Verifies the legal existence of the entity | ❌ | ✔️ |
| Articles of Incorporation | Constitutive document of the company | Defines the structure and rules of the entity | ❌ | ✔️ |
| Legal Representative’s ID | Identification of the legal representative | Confirms the identity of the representative | ❌ | ✔️ |
| Power of Attorney | Authorizes the legal representative to sell the property | Formalizes the representative’s capacity | ❌ | ✔️ |
| Municipal Tax Clearance | Certifies no municipal debts | Ensures no outstanding municipal taxes | ✔️ | ✔️ |
| Tax Clearance from DGI | Certifies no tax debts | Ensures the property is up-to-date with taxes | ✔️ | ✔️ |
| Property Plan | Shows the boundaries and features of the land | Helps understand the property’s layout | ✔️ | ✔️ |
| Utility Bills | Latest utility service receipts | Verifies no outstanding debts with service providers | ✔️ | ✔️ |
| Sales Authorization | Authorizes the agent to sell the property | Formalizes the relationship between agent and owner | ✔️ | ✔️ |
| Property Photos | Current images of the property | Used for promotion and marketing | ✔️ | ✔️ |
| Appraisal Report | Estimates the market value of the property | Helps in price negotiation | ✔️ | ✔️ |
| Maintenance History | Record of repairs and maintenance | Shows the property has been well-maintained | Optional | Optional |
| No Lien Certificate | Certifies the property is free of liens | Ensures no legal encumbrances | ✔️ | ✔️ |
| Construction and Remodeling Permits | Authorizes any construction or remodeling | Verifies compliance with local regulations | Optional | Optional |
| Horizontal Property Regulations | Rules and regulations of the property in a building or complex | Informs about the rules of living | Optional | Optional |
| Technical Inspection Certificate | Evaluation of the structural and system condition | Provides a detailed assessment of the property’s condition | Optional | Optional |
| Letter of Intent to Sell | Expresses the intention to sell under certain conditions | Formalizes preliminary interest of both parties | Optional | Optional |
| Testimonials from Neighbors or Former Tenants | Opinions and experiences about the property | Provides additional perspective on the quality of life | Optional | Optional |